PT4 Pairing Tool — Privacy Policy

This policy describes PT4 Pairing Tool, provided by DyadTools. Last updated: November 14, 2026.

Information PT4 uses

PT4 reads and changes the Intensive spreadsheet where it is used. This includes participant names, managed IDs, Section Label and Active selections, Assign Partner and Nix requests, proposed and accepted pairs, room labels, Publish text and settings, and pairing histories. It also reads sheet structure, formulas, validation rules and relevant formatting to check for changes.

PT4 uses workbook and sheet identifiers, revisions, checksums, saved proposals, recovery records, Undo records and reset state to associate operations with the correct Intensive and protect saved results.

PT4 uses this information to validate participant requests, calculate proposed pairs and gaps, record accepted Dyads, prepare room-assignment lists, and restore saved results. Derived information, such as active-participant counts, pairing scores and histories, serves these same user-facing functions.

Permissions and background operation

• Spreadsheet access allows PT4 to prepare and maintain that Intensive’s sheets and saved state.
• Sidebar permission displays controls, progress and recovery instructions inside Google Sheets.
• Background trigger permission allows authorized safeguards to inspect and repair managed changes and open controls when the Intensive is opened. Triggers run under the authorization of the account that installs them, including changes by other Editors while that installer is absent.
• Google’s Marketplace installation includes basic email and profile permissions. The current PT4 program does not retrieve your Google profile or email address for participant matching.

Storage and access

Intensive data and saved program state are stored in the Intensive spreadsheet, including hidden control and state sheets. Hiding a sheet is not access protection. Google sharing permissions govern access to the file; people with file access may be able to access hidden contents. PT4 does not maintain a separate DyadTools participant database.

The add-on runs on Google Apps Script. Authorized maintainers can access the program’s diagnostic logs. Logs record operation timing, build identifiers, event types and errors. Error messages can contain workbook identifiers or participant names; PT4 does not deliberately log entire rosters or pairing histories. Log retention is governed by the project’s Google logging settings.

PT4 does not sell participant data, use it for advertising, or send it to an external analytics or AI service. Google processes data through its services under its own terms and policies.

Data protection and transfers

PT4 runs within Google Apps Script and Google Sheets. Access to spreadsheet data depends on Google account authorization and the file owner's Google sharing settings. Project access controls limit access to the add-on's source and diagnostic logs to authorized project maintainers. The Master controls who receives access to each Intensive spreadsheet and should give Editor access only to trusted staff. Hidden sheets and PT4's editing safeguards are not security boundaries.

PT4 processes Google user data through Google's services to provide its spreadsheet features. PT4 does not automatically send raw or derived participant data to Zoom or other external services. If you copy the Publish list into Zoom or another destination, that is a transfer you choose and control. People you share the spreadsheet with can access data according to their Google file permissions. Information included in a support email is received by DyadTools for support.

PT4 does not use raw, aggregated or anonymized Google user data for advertising, sale, lending, or AI/ML model development or training, and does not transfer it to an external AI/ML service.

Retention and removal

Saved Intensive data remains in the file until you clear it using Master Reset or delete the file. Master Reset requires typing Full Erase and a separate confirmation. It clears PT4 Intensive data from that file while retaining its sharing and safeguard setup. It does not erase support correspondence, diagnostic logs, or copies retained by Google’s version history, backups or retention systems. Uninstalling or revoking permissions does not itself clear existing spreadsheet data.

You control file sharing and can uninstall the add-on or revoke its Google permissions. Requests about support messages or diagnostics can be sent to dyadtools@gmail.com. We will explain what can be located or removed and any retention limitations.

Support correspondence

If you email DyadTools, we receive your sender address and the contents of your message. Send only information needed for support; omit confidential participant information, passwords and security codes.

Google user data

PT4’s use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including its Limited Use requirements.